Some Frequently Asked Questions About Wedding Coordination
Have more questions that aren't answered here? Send them my way: firstname.lastname@example.org
How do I know what I'm supposed to do? I'm awash in others people's opinions and ideas of what I should be doing!
There is no wrong way to have a wedding. You could have 100 friends and family come to a public park, sit on blankets surrounding you both and an officiant and have a simple ceremony - and skip the dinner, the tent, the reception. Or you both could get married in your best friend's living room surrounded by 10 people, and celebrate afterwards with champagne and a bbq. I've organized and coordinated weddings in living rooms, state parks, backyards, mansions, barns, churches, farmers markets and country clubs. The important part is that the wedding is focused on whatever is most important to the couple - be it celebrating with everyone they know and love at a giant party, or making sure it's an intimate gathering where there is time to talk and visit with each person.
How do I know if I need a coordinator?
A wedding at a courthouse probably doesn't require any extra planning assistance - but as soon as you add in different scheduled events (cocktail hour, dinner, toasts, cake cutting, dancing, etc...), other vendors (a caterer, photographer, bartenders, baker, florist, DJ, musicians), and rentals (a tent, tables, chairs, plates, flatware, glasses, dance floor, lights, linens) - not to mention your own personalized decorations - it can be extremely helpful to call in some extra help.
What exactly is wedding coordination?
Many couples who have the time & interest in doing all the planning themselves find that hiring a coordinator helps them relax and focus on the experience of getting married the day of the wedding - instead of being caught up in the details of event management.
Even if you are confident doing the planning, you probably don't want to be the person that shows up onsite at 9 AM the day of the wedding to coordinate set up, answer vendor questions, figure out what to do if the power goes out, or the florist gets lost on their way to the site... that's where a coordinator comes in!
And as our coordinator, what will you do?
You and your partner have done all the planning, but there's a lot of day-of work that goes into any event. My role as a coordinator is to see the event through, start to finish - from set up to break down, keeping everyone on schedule & problem solving on the fly. Hiring a coordinator also takes the burden off of friends or family who might have to step into this role if there was no other point person for the day.
You're investing in access to support and insurance.
I work hard to reply to emails within 48 hours (though usually you'll get a response within 24 hours), and if I can't answer your question right away, I will send you a note letting you know that it'll take me longer to get back to you.
As for insurance - I'm committing that I'll do everything I can to make sure the planning is as stress-free as possible, and that your wedding goes as planned - and if anything comes up that might throw a wrench in the works, I'm there to figure it out.
When you plan a wedding, you hire a bunch of individual vendors who are all really great at their jobs - but my job as the coordinator is to take each of those separate pieces and create synergy, cooperation & flow. Every other vendor is there to provide the best service they can for their allotted task - be it music, food, photography, flowers - and I'm there to make sure they work well with each other, that the whole event goes smoothly, and that the two of you and all your guests are taken care of the entire time. (I'm also the one who's checking to see if you ate breakfast, running to the drug store to get the contact lens solution you ran out of, making sure your great-aunt is in the shade and doesn't get dehydrated in the summer heat, and getting the grease stains out of your best-man's suit jacket right after he decided to eat pizza right before the photos!)
My job is to support you in having a meaningful celebration where you and your partner can get married, spend some time surrounded by people that love you, have a lot of fun, and not feel burdened by having to manage the event.
If I hire you, will you just start telling me all these things I have to do for my wedding? Can I just have a simple party?
I'm here to empower you to say yes to the things that truly matter to you and your beloved, and to give you permission to skip the things you don't want to do. I'm happy to provide advice, but I'm not going to tell you what you should or shouldn't do.
And yes, you can have a simple party! Let's talk. A wedding doesn't have to be expensive. It doesn't have to be anything. If you want to meet a few times over coffee to figure out a game plan for a super simple ceremony & dinner with family & friends - I got you.
Or... maybe we'll go all out - I'm thinking my beloved & I will ride up on horses for the ceremony & then hire a 15 piece band & serve custom whiskey cocktails & then do an outdoor movie showing of The Princess Bride.
Yup, we can do that too. Let's talk!