Month-of Wedding Coordination

© 2019 Alexandra Meseke
© 2019 Alexandra Meseke
© Savanna Lenker Photography 2019
© Savanna Lenker Photography 2019

Month-of Coordination Package

The month-of package is my specialty.  I have found that this option is the best fit for the vast majority of couples, as it allows you to plan your own wedding (but with guidance and structure), with the assurance that you (and your families) won't have to work your own wedding

What does the package include? 

We'll have a meeting at the beginning of the wedding planning process so that you know exactly what elements should be in place when the wedding is a couple months away - and you'll also have access to planning resources I've created, so that you can embark on wedding planning with a structure and a plan!  At this point we'll also discuss your vision for the wedding, and I'll make vendor recommendations that I think would be a good fit. 

What if you're looking for more assistance?

Though the month of package is a flat rate, you are always welcome to add on extra assistance (hourly) as needed throughout the planning process, which ensures that you can customize the package to have exactly the amount of assistance that is right for you and your partner.  Extra assistance might mean phone or in person meetings, having me join you for meetings with vendors, reviewing contracts before you sign, having me tackle particular tasks (like figuring out a shuttle schedule) or anything else you might have questions about or need help with!  

I will fully come on board a month before the event to make sure all the details are in place - I'll write a schedule for the day before and day of, create a layout, adjust the rental order if needed, we'll do a walk through of the venue, and I'll touch base with all the vendors to make sure everyone is working off the same schedule and is on the same page.  

I'll run the rehearsal (typically the day before the wedding) & oversee set up, and I'll be onsite the day of your wedding - answering vendor questions, keeping track of the schedule and problem solving on the fly.

Curious, but have a few questions?  

See below for some frequently asked questions about wedding coordination!

Ready to get in touch?

If this sounds like the support you're looking for, hop on over to the inquiry page and let's chat!

Some Frequently Asked Questions

How do I know what I'm supposed to do? I'm awash in others people's opinions and ideas of what I should be doing!

There is no wrong way to have a wedding.  You could have 100 friends and family come to a public park, sit on blankets surrounding you both, and have a simple ceremony - and you could skip the dinner, the tent and the reception.  Or you both could get married in your best friend's living room surrounded by 10 people, and celebrate afterwards with champagne and a bbq.  Or invite 300 guests, hire a Zydeco band and party all night long under a circus tent.  I've organized and coordinated weddings in living rooms, state parks, backyards, mansions, barns, churches, farmers markets and country clubs.  The important part is that the wedding is focused on whatever is most important to the you - be it celebrating with everyone you know and love at a giant party, or making sure we have an intimate gathering where you have time to talk and visit with each person.

How do I know if I should hire a planner?

A wedding at a courthouse probably doesn't require any extra planning assistance - but as soon as you add in different scheduled events (cocktail hour, dinner, toasts, cake cutting, dancing, etc...), other vendors (a caterer, photographer, bartender, baker, florist, DJ, musicians), and rentals (a tent, tables, chairs, plates, flatware, glasses, dance floor, lights, linens) - not to mention your own personalized decorations - it can be extremely useful to call in some extra help.

What is this "month-of planning" package all about?

It has always struck me as odd that couples are expected to suddenly know how to plan a wedding once they get engaged! Unless you happen to have a day job as an event planner, it can be hard to know how to plan an event with many different vendors and lots of moving parts.  I'm here to give you the tools, support and guidance you need to feel empowered to plan your wedding!  If you decide to work with me, you'll embark on wedding planning with a timeline and to-do list (which I provide), as well as access to someone (me!) who can answer questions, draft up rental lists, recommend vendors and answer any questions that come up.

 The day of the wedding, you'll both be able to relax and focus on the experience of getting married - instead of being caught up in the details of event management.

Even if you are confident about event planning, you probably don't want to be the person that shows up before the cermeony to coordinate set up, answer vendor questions, figure out what to do if the power goes out, or the florist gets lost on their way to the site... but you won't have to worry, because it's my job to take care of all those details.

My role is to see the event through, start to finish - from set up to break down, keeping everyone on schedule & problem solving on the fly.   This also takes the burden off of friends or family, who might have had to step into this role if there was no other point person for the day.

For every couple I work for,  I do everything I can to make sure the planning is as stress-free as possible, and that your wedding goes as planned - and if anything comes up that might throw a wrench in the works, I'm there to figure it out.

We have all these other vendors - won't they be able to coordinate the event on their own?

When you plan a wedding, you hire a bunch of individual vendors who are all really great at their jobs - but my job is to take each of those separate pieces and create synergy, cooperation & flow.  Every other vendor is there to provide the best service they can for their allotted task - be it music, food, photography, flowers - and I'm there to make sure they work well with each other, that the whole event goes smoothly, and that the two of you and all your guests are taken care of the entire time.

I'm also the one who's checking to see if you ate breakfast, running to the drug store to get the contact lens solution you ran out of, making sure your great-aunt is in the shade and doesn't get dehydrated in the summer heat, and getting the grease stains out of your best-man's suit jacket after he decided to eat pizza right before the photos... basically, I'm on your side, the whole time, no matter what.

My job is to support you in having a meaningful celebration where you and your partner can get married, spend time surrounded by people you love, have a lot of fun, and not feel burdened by having to manage the event.

If I hire you, will you just start telling me all these things I have to do for my wedding? Can I just have a simple party?

I'm here to empower you to say yes to the things that truly matter to you and your beloved, and to give you permission to skip the things you don't want to do. I'm happy to provide advice, but I'm not going to tell you what you should or shouldn't do.

And yes, you can have a simple party!  Let's talk. A wedding doesn't have to be expensive. It doesn't have to be anything.  If you want to meet a few times over coffee to figure out a game plan for a super simple ceremony & dinner with family & friends - I got you.

Or... maybe we'll go all out - I'm thinking my beloved and I will ride up on horses for the ceremony and then hire a 15 piece band and serve custom whiskey cocktails and then do an outdoor movie showing of The Princess Bride.

Yup, we can do that too. Let's talk!